Privacy Policy

Welcome to SponsorCompanies.co.uk. We respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, and safeguard your information when you use our platform.

We take reasonable steps to protect your information, but no system is 100% secure. By using our service, you acknowledge the inherent security risks of sharing information online.

We collect information you provide directly, including:

• Personal identification information (name, email address, phone number)
• Professional details (work experience, qualifications, CV)
• Visa and immigration status
• Information related to your job search preferences
• Uploaded CV/resume files and extracted text content
• AI-generated CV summaries including extracted skills, experience, and industry classification
• AI-generated cover letters and emails created through our platform
• Favourite company selections and application tracking records

We also automatically collect certain information when you visit our platform, including:

• IP address and device information
• Browser type and settings
• Usage data and interaction with our platform
• Cookies and similar technologies

For our sponsor and vacancy directory, we may also process business contact information published by organisations, including work email addresses, work telephone numbers and, where published, a contact name and job title. We obtain this from employer websites, careers pages, publicly available job adverts and official public registers.

Where shown, registered officer nationality is derived from public company records. It is used only as a factual directory filter for companies with a current officer record; it does not indicate ownership, language, recruiting preference, suitability or willingness to sponsor.

We use this directory data to provide a searchable and categorised sponsor and vacancy directory. Our lawful basis is legitimate interests: helping users identify potential sponsoring employers and keeping the directory useful, while limiting data to relevant published business information. This includes the limited use of public-register officer nationality as a factual search field, subject to the safeguards described above.

We retain named job-ad contacts only while relevant to the vacancy or while the information remains confirmed at the source, subject to periodic review. Generic business contact details may be retained longer where they remain relevant to the directory.

If you believe a named work contact detail is inaccurate, no longer necessary, or you wish to object to its use, use our data corrections and removal request form. We will assess correction, suppression, objection and erasure requests and respond within one month.

We use your information to:

• Provide and manage our services
• Help you identify potential sponsor companies and vacancies
• Provide account features, including saved companies, application tracking and AI tools
• Improve and personalize your experience
• Send relevant notifications, updates, and marketing communications
• Comply with legal obligations

We use essential cookies to provide account access, security and to remember your cookie choice. We do not currently use Google Analytics, Google AdSense or other advertising cookies on this website.

If we introduce non-essential analytics, advertising or functionality cookies, we will update this notice and ask for your consent before setting them. For more information, see our Cookie Policy.

We may share your information with:

• Service providers who perform services on our behalf
• Legal authorities when required by law

When you use an external employer application link or contact an employer directly, that employer processes information you provide under its own privacy policy.

Our platform uses artificial intelligence (AI) services to provide certain features. When you use AI-powered features, the following data processing occurs:

• CV Text Extraction: When you upload a CV, we extract the text content using automated document parsing. This extracted text is stored securely in our database.
• AI Summarisation: Extracted CV text is sent to third-party AI service providers (such as OpenAI or Google) for structured summarisation of your skills, experience, and industry. These summaries are stored in our database and used to personalise future AI-generated content.
• Cover Letter & Email Generation: Your CV summary, along with company and vacancy details, is sent to AI providers to generate personalised cover letters and emails. The generated content is stored in your account.

Third-Party AI Service Providers

By using our AI features, you acknowledge that portions of your data (including CV text, skills summaries, and professional information) may be processed by third-party AI providers. These providers have their own privacy policies and data handling practices. We select providers who maintain appropriate security standards, but we cannot guarantee how they process data once transmitted.

Data Retention for AI Features

• CV summaries are retained for as long as your account is active
• Generated cover letters and emails are retained as part of your application records
• Template usage records are retained for service improvement and rotation logic
• You may request deletion of AI-generated data by contacting us or deleting your account

We implement reasonable security measures to protect your personal information. However, despite our efforts, no electronic transmission or storage system is completely secure. We cannot guarantee absolute security of your data, and you provide it at your own risk.

In the event of a data breach, we will notify affected users in accordance with applicable laws.

Depending on your location, you may have rights regarding your personal information, including:

• Access to the data we hold about you
• Correction of inaccurate data
• Deletion of your data under certain circumstances
• Restriction or objection to processing
• Data portability

To exercise these rights, please contact us using the information provided below.

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

We may update this Privacy Policy periodically. We will notify you of significant changes by posting the new policy on our platform or by other means. Your continued use of our services after any changes indicates your acceptance of the updated Privacy Policy.